GFI MailArchiver Software

Email Archiving Software for Small and Medium-size Enterprises

Email is critical to your business communications, but it brings with it a host of new problems - dealing with storage limits, periodic backups, problematic PST files, access to old emails and regulatory compliance or eDiscovery requests just to name a few. Failure to address these problems effectively can bring serious repercussions.

GFI MailArchiver™ is an email archiving software that solves your email management problems on Exchange Server. With thousands of customers, it is a leading email archiving solution for small to medium-sized businesses (SMBs). GFI MailArchiver is used by administrators all over the world to maintain an archive of all corporate email correspondence, significantly reduce the demands on the Exchange server, manage and reduce the company's dependency on PST files and also to meet a growing number of regulations on compliance, eDiscovery and other legislation. It also enables you to extract valuable business intelligence from your email archive.

GFI MailArchiver stores all your organization's email in a central location that is easily accessible in three ways: through a folder in your users' Outlook email client (including Outlook 2010), by using a web browser or from supported mobile devices. It integrates closely with Outlook in a first-in-its-class manner, avoiding the use of stub files which other products use.

MailInsights, GFI MailArchiver's exclusive business intelligence module, offers administrators and management outstanding on-demand reports to help them manage email productivity and reduce risk.

GFI MailArchiver Benefits:

• Relieves Exchange Server
  Reduce the load on Exchange Server, increasing efficiency and providing your users with a virtually unlimited mailbox.
• Reduces PST headaches
  Because PST files are cumbersome and difficult to maintain, especially your network continues to grow, in GFI MailArchiver dramatically reduces your dependence on them.
• Outlook integration
  Users can instantly and easily access archived emails directly from Outlook or the GFI MailArchiver web interface
• Business intelligence reports
  Leverage crucial business information about your system and users' behaviour through a set of on-demand reports.
• Assists with compliance
  Stores emails centrally and securely (tamper-free) for compliance, eDiscovery and internal investigations.
• Easy backups
  Backs up emails in a way that allows them to be easily searched and restored in their original format.
• Easy to use
  Easy to deploy and maintain. Also very simple for employees to use from their desktops and on the move.
• Proven solution
  GFI MailArchiver is an award-winning solution used by tens of thousands of organizations around the world.

Email Archiving for:

• Network Administrators
• Educational Institutions
• Other Businesses

Companies benefit from:

• Access to emails if required for eDiscovery and email compliance purposes, internal inquiries and employee monitoring
• A safeguard in customer complaints and lawsuits
• Auditing functionality that ensures stored emails are genuine and have not been tampered with
• A set of reports offering business intelligence from email, through the MailInsights module
• A complete and secure archive of all company email

With GFI MailArchiver, management benefits from:

• Allow users to access their emails from Outlook, including Outlook 2010, without the problems associated with stub files on Exchange
• Reduce your message store size and improve Exchange performance
• Reduce reliance on cumbersome PST files
• Archive past, present and future emails into one or multiple databases and avoid complex backup plans to copy PST files from each employee's workstation
• Email retention policies that are intuitive to set up and fine-tune
• End-users can restore any deleted emails themselves thus reducing the load on administrators

With GFI MailArchiver, network administrators can:

• Allow users to access their emails from Outlook but without the problems associated with stub files on Exchange, an industry first for GFI MailArchiver
• Reduce your message store size and improve Exchange performance
• Reduce reliance on cumbersome PST files
• Archive past, present and future emails into one or multiple databases and avoid complex backup plans to copy PST files from each employee's workstation
• Email retention policies that are intuitive to set up and fine-tune
• End-users can restore any deleted emails themselves thus reducing the load on administrators

With GFI MailArchiver, employees can:

• Benefit from an unlimited mailbox size even with Exchange mailbox quotas in effect
• Instantly access archived email directly from Outlook, including Outlook 2010, or using the GFI MailArchiver web interface
• Retrieve old and deleted emails on demand, with full  thread and conversation
• Use advanced email search and 'Saved Search' capabilities
• Simply drag-and-drop from the Outlook Connector to restore an email deleted by mistake – no need to go through help desk

Why choose GFI MailArchiver?

• Outlook integration, allowing for fast and easy access to archived emails by employees
• Archive emails centrally for compliance purposes, eDiscovery and internal investigations
• Back up emails in a way that they can be easily searched and restored in original format
• Offload emails from MS Exchange Server and increase server efficiency
• Reduce maintenance associated with PST files
• Tested and proven: used by tens of thousands of IT administrators

What's New in GFI MailArchiver™ 2011 SR3?

Released: November 15, 2011

The latest release of GFI MailArchiver introduces MailInsights, an innovative new module that leverages your email archive to deliver business intelligence that can tell you volumes about your organization.

Accessible only by selected users, the module extracts valuable information from your archive through six on-demand reports which offer actionable business insights about:

• Each user’s most commonly emailed recipients
• Which users are using their corporate account to send private email
• Who is fastest and slowest to respond to emails
• Who is using email storage for inappropriate files
• Which accounts are no longer in use
• Who is using inappropriate language

New features in GFI MailArchiver 2011 SR2:

Released: July 21, 2011

Mobile device support for Blackberry, iPhone and Android
GFI MailArchiver now lets you search your email archive on the go through its mobile web support for Android, Blackberry and iPhone. GFI MailArchiver users can now search their email archive and view archived emails on their smartphones.

Retention updates
With GFI MailArchiver 2011 R2, administrators now have new retention options. The new options let an organization retain emails by email size, attachment size and attachment extension. Administrators will now have more control over their storage costs and they will be able to set the archive life of emails which contain mp3s, or other video or audio files, for instance.

New features in GFI MailArchiver 2011 SR1:

Released: April 26, 2011

New languages
The GFI MailArchiver end-user interface has now been localized in 10 new languages to allow for ease-of-use when searching for archived emails. The new languages (in addition to the existing ones - English, German, Italian and Spanish) are French, Dutch, Arabic, Simplified Chinese, Traditional Chinese, Czech, Hebrew, Japanese, Korean and Russian.

Browser support
GFI MailArchiver now supports Internet Explorer, Firefox, Google Chrome and Safari.

New features in GFI MailArchiver 2011:

Released: November 18, 2010

Automatic archive management
GFI MailArchiver 2011 offers automatic archive management. This means that there is no need to create and roll over to new archive stores based on SQL Express and NTFS: Instead, the administrator can now simply define when to roll over to a new archive and GFI MailArchiver will take care of the rest.

Faster, richer search
GFI MailArchiver 2011 comes with a search that is significantly faster than before. It also includes new search options with exclusion operators like ‘and’, ‘or’ and others, enabling users to perform more targeted searches.

New user interface
GFI MailArchiver 2011 features a brand new user interface based on the latest web technologies for an intuitive, fast user experience. The new user interface is easier to navigate, making it simple for both first-time users and experienced administrators to perform tasks.

Dashboard
The latest version of GFI MailArchiver offers agraphical, dynamic dashboard that displays key information for an at-a-glance overview of the state of archiving processes. This means that administrators just need to refer to the dashboard to get the current status of GFI MailArchiver, thereby spotting potential errors before they can happen.

Fast Mailbox Restore
GFI MailArchiver 2011 can quickly restore all or part of user’s mailbox from the archive.

Active Directory Group Support
With this latest release, the administrator can specify AD groups, not only AD users, when configuring GFI MailArchiver 2011. This makes it even easier to administer GFI MailArchiver, especially in larger environment.

Post-Install Wizard
GFI MailArchiver 2011 also features a new post-install wizard that will help administrators to correctly configure the solution.

Streamlined Install
In order to make the administrator experience as simple as possible, GFI MailArchiver 2011 now features a streamlined installation process which can automatically configure Exchange Journaling.

Note: GFI MailArchiver 2011 does not support Windows 2000 and Exchange 2000.

Features:
 

Features for management and the administrator:

MailInsights: Business intelligence reports
Thanks to the MailInsights module, GFI MailArchiver leverages the data stored in your email archive to deliver business intelligence that is unique to your organization and highly relevant to management, IT admins and other stakeholders. MailInsights provides an easy-to-use web-based interface that lets companies securely generate PDF reports on demand. The reports help businesses reduce risk and manage email productivity through actionable information.

Tight Integration with Exchange
GFI MailArchiver leverages the journaling feature of Exchange Server, providing unparalleled scalability and reliability. Other email archiving solutions actually replace the email with a link to their database, creating a single point of failure that can bring down your entire email system; GFI MailArchiver works in parallel, making no change to the way Exchange works. GFI MailArchiver can be used with Exchange as well as other email servers and  can poll email from any mail server which supports IMAP and Active Directory.

Outlook Integration, with Stub-free Technology
Integration with Outlook – including Outlook 2010 - means that archived email can be accessed from Outlook as if it were in an Exchange mailbox or a local PST file. While other products do offer Outlook integration, GFI MailArchiver does so without using stub files; a method that is discouraged by Microsoft as it creates problems for administrators. Using stub files, small portions of each email are still left in the Exchange Server store, creating a negative impact on server performance. GFI MailArchiver’s stub-free approach to Outlook integration is an industry first. GFI MailArchiver also provides administrators with full real-time synchronization of all folders and email in the Exchange mailbox.

Automatically Archive Email into One Central Storage
Your mail server is not the ideal place to store all organizational email! Over time it will cause a severe decline in email performance. Moving old emails into a database will keep your mail server performance high and email stores compact. Moreover, with GFI MailArchiver there is no need to create and roll over to new archive stores based on SQL Express and NTFS. The automatic archive management feature ensures that data rolls over to a new archive automatically at a time defined by the administrator.

GFI MailArchiver scales according to your needs: use SQL Express plus NTFS if you are a small to medium organization; using SQL Express has the advantage of saving on SQL Server licensing costs. Large organisations can opt to store the archive in SQL Server.

Dashboard
GFI MailArchiver features a graphical, dynamic dashboard that displays the status of various archiving processes. This makes it easier for the administrators to spot potential errors before they can happen. GFI MailArchiver features a graphical, dynamic dashboard that displays the status of various archiving processes. This makes it easier for the administrators to spot potential errors before they can happen.

Post-install wizard
GFI MailArchiver features a post-install wizard that enables administrators to correctly configure the solution.

Streamlined install
In order to make the admin experience as simple as possible, GFI MailArchiver features a streamlined installation process which can automatically configure Exchange journaling and folder synchronization. In order to make the admin experience as simple as possible, GFI MailArchiver features a streamlined installation process which can automatically configure Exchange journaling and folder synchronization.

Multiple Database Support and Automatic Database Management
It is possible to archive emails in multiple databases, overriding the problem of having one large database that grows slow and becomes a maintenance problem. GFI MailArchiver assists you to automatically archive emails to a new database after a specified time, for example, every month or quarter.

Reduce Email Storage Requirements
Storing email in a database is more efficient than storing email in a PST file. GFI MailArchiver gives you even more savings by compressing (and decompressing) attachments on the fly, which makes better use of your storage resources as compared to storing attachments in the Exchange stores. GFI MailArchiver also archives only one copy of attachments sent to multiple recipients.

Access your email archive in three ways
GFI MailArchiver stores all your organization's email in a central location that is easily accessible in three ways: through a folder in your users' Outlook email client (including Outlook 2010), by using a web browser or from supported mobile devices.

Unlimited Mailbox
Administrators are no longer forced to compromise between mailbox size quotas and Exchange performance. With GFI MailArchiver, users benefit from a near ‘unlimited’ mailbox – with easy access to their email at all times – because the software archives email in an SQL database and not on Exchange. With fewer storage demands, a smaller Exchange store and no stub files left on the server, administrators will notice a marked increase in performance.

End the PST Nightmare
Using GFI MailArchiver eliminates the need for users to archive their mail in PST files on local hard disks. PST files can end up being very large and difficult to backup and search. Many users do not know how to organize their PST files properly. GFI MailArchiver gives your users the power to browse and retrieve past email from the database, rather than having to dig through a store of PST files on disk to find a particular email.

Migrate old PST files off Client Machines
Through GFI MailArchiver's agent-based PST Exporter, you can archive emails that were processed by Microsoft Exchange prior to the installation of GFI MailArchiver. The GFI PST Exporter uses the GFI MailArchiver Import Service to transfer emails to an archive store without any end-user intervention. Agents save extracted emails in a destination folder and the GFI MailArchiver Import Service then imports the extracted emails into a GFI MailArchiver archive store.

Set Up Email Retention and Categorization Policies
Setting up an email retention policy is critical for SMBs. Email archiving is essential for those policies but retaining email for an indefinite time is costly. With GFI MailArchiver you can create rules to delete one or more emails after a specific time, for example, you can delete all email sent by the Marketing Department that are older than seven years. In addition you can categorize email by adding a label that meets a particular condition. For example, email sent from the CEO, could be automatically labeled [CEO].

Helps Comply with Sarbanes-Oxley Act
By archiving all company email, GFI MailArchiver helps organizations to meet regulatory compliance such as the Sarbanes-Oxley Act. Under the Sarbanes-Oxley Act 2002 and Security and Exchange Commission (SEC) rules, public companies must prove that their internal controls and audit trails are sound and that their processes are capable of producing certifiably correct data. Companies must retain all correspondence created, sent, or received in connection with an audit or review of a public company for a period of seven years, during which time these records must remain non-erasable and non-rewritable. This includes any electronic records such as email, particularly relating to subjects, departments or individuals involved in auditing procedures. Failure to comply is a crime, punishable by up to 10 years in jail.

Helps to Comply with Other Acts and Regulations
GFI MailArchiver also aids compliance with the following: E-Commerce Act 2000, BS7799-2:2002, Enterprise Act 2002, Decreto del Presidente del Consiglio dei Ministri (8 febbraio 1999), and more.

Give Viewing Rights and Exempt Users from Archiving
GFI MailArchiver allows you to grant a user viewing rights to all email relating to a specific Active Directory Group; for example, the Sales Manager can view all email sent or received by his or her team. Also, if required, you can instruct GFI MailArchiver not to archive email to and from particular users; for instance, it is possible to not archive the email of the IT group.

Collect and Archive Emails in One Geographic Location
GFI MailArchiver provides the possibility of centralizing email archiving to one physical location by polling emails from multiple locations: For example, an organization that operates in the US, UK and Australia may want to archive email of all offices centrally in one location – the US office.

Support for Virtual Environments
Organizations that are currently using or plan to use virtualization on their network can still install and use a range of GFI products with confidence. GFI MailArchiver supports and runs on the most common virtualization technologies in use, namely VMware, Microsoft Virtual Server and Microsoft Hyper-V.

Audit Archived Email for Tamper-free Guarantee
GFI MailArchiver ships with auditing functionality that ensures all archived emails have not been tampered with. This is particularly important in industries and countries where regulations require organizations to monitor user activity and keep audit trails of such activity. GFI MailArchiver offers two types of auditing:

• Database activity auditing: Uses the tracing capabilities of Microsoft SQL Server to record all activity affecting the GFI MailArchiver archive databases.
• User interaction auditing: Records all users’ activities while they are using the GFI MailArchiver web interface to browse email archive stores.
  

Multi-lingual Support for Email Indexing
GFI MailArchiver™ ships with multi-lingual support. The product supports organizations who receive email in English, Dutch, French, German, Italian, Russian, Spanish, Czech, Arabic, Hebrew, Japanese, Korean, Traditional Chinese and Simplified Chinese.

Support for all major browsers
GFI MailArchiver supports Internet Explorer, Firefox, Google Chrome and Safari.

Features for the user:

GFI MailArchiver with Outlook Connector with Offline Access
The GFI MailArchiver Outlook Connector makes it easy for users to access their archived email from within their Outlook email client – including Outlook 2010. To do this, the Outlook connector needs to talk to the GFI MailArchiver server; but what happens if the user is out of the office? GFI MailArchiver’s Offline Access feature gives the user the functionality to access an administrator-configurable (default 30 days) amount of emails that are cached on the client. Unlike PST files which are hard to manage and email can be lost if the PST is corrupted, the Cache that is created on the client’s side can be completely rebuilt and is managed automatically by GFI MailArchiver.

Access Archived Emails from Anywhere
GFI MailArchiver allows users to access their archived email from anywhere in the world, using a browser. Email that had been deleted may also be seen (and restored).

Mobile device support for Blackberry, iPhone and Android
GFI MailArchiver lets you search your email archive on the go through its mobile web support for Android, Blackberry and iPhone. GFI MailArchiver users can search their email archive and view archived emails on their smartphones.

Advanced Email Search and 'Saved Search' Capabilities
Having a central store of email enables users to easily search through their past email and attachments (Microsoft Word, Excel, PDF, ZIP and many other formats). Once a search has been defined, the user can save the search criteria for easy reference at a later date, similar to Microsoft Outlook Search Folders. For example, you may save a search that displays all email correspondence with client X. GFI MailArchiver features a fast search option which includes exclusion parameters like ‘and’, ‘or’ and others, thereby enabling users to perform more targeted searches.

One-Click Restore a Single Email to a Mailbox
By simply clicking on a button, the user or the administrator can restore an email to a user’s inbox in its original format. GFI MailArchiver restores any archived email (even deleted email) and these are re-sent to the user as an attachment.

Access your email archive in three ways
GFI MailArchiver stores all your organization's email in a central location that is easily accessible in three ways: through a folder in your users' Outlook email client (including Outlook 2010), by using a web browser or from supported mobile devices.

Other features:

• Printer-friendly support for printing emails

Specifications:

System requirements: Hardware

Processor

• Minimum: Intel Pentium or compatible - 2GHz 32 bit processor.
• Recommended: x64 architecture-based server with Intel 64 architecture or AMD64 platform.

Memory

• Minimum: 512MB RAM (dedicated to GFI MailArchiver)
• Recommended: 2GB RAM (dedicated to GFI MailArchiver)

Physical Storage

• Minimum: 150MB physical disk space (NTFS) for GFI MailArchiver installation. More space is required for the email database.
• Recommended: Server with 4 physical drives, with the ability to increase storage space on demand when required.

System Requirements: Software

Supported operating systems (32-Bit)

• Microsoft Windows SBS 2003
• Windows 2003 Standard & Enterprise
• Windows 2008 Standard & Enterprise

Supported operating systems (64-Bit)

• Microsoft Windows SBS 2008 Standard
• Windows 2003 Standard & Enterprise
• Windows 2008 Standard, Enterprise, Datacentre & Hyper-V Environments
• Windows Server 2008 R2 Enterprise & Hyper-V Environments

NOTE: The server on which GFI MailArchiver is installed needs to be a Domain Controller or connected to one.

Supported MailServers

• Microsoft Exchange 2003, 2007, 2010 (incl. service packs)

Supported databases

• Firebird database – Recommended for organizations with less than 25 email users. This database is bundled and automatically configured by GFI MailArchiver.
• Microsoft SQL Server 2000 or later – Highly recommended for organizations with more than 25 email users. Not included with GFI MailArchiver installation and is required to be installed as a separate process.

Other required components

• Microsoft .NET Framework 2.0
• ASP.Net 2.0
• Internet Information Services (IIS) - SMTP & World Wide Web services
• Microsoft Internet Explorer 7 or later/Mozilla Firefox
• Microsoft Data Access Components (MDAC) 2.6 or higher
• Microsoft Exchange Server MAPI Client and Collaboration Data Objects 1.2.1 - When GFI MailArchiver is NOT installed on the Microsoft Exchange Server. Download from: http://www.microsoft.com/downloads/details.aspx?FamilyID=E17E7F31%1e079A%1e43A9%1eBFF2%1e0A110307611E&displaylang=en

GFI MailArchiver Outlook Connector System Requirements

System Requirements: Hardware

Processor

• 1GHz processor or better

Memory

• Minimum: 512MB RAM
• Recommended: 2GB RAM

Physical Storage

• 20MB physical disk space required for GFI MailArchiver Outlook Connector installation. More space is required for the email database

System Requirements: Software

Supported Microsoft Outlook Versions

• Microsoft Outlook 2003 (including Service Packs 1, 2, 3 or 4)
• Microsoft Outlook 2007 (including Service Packs 1 or 2)
• Microsoft Outlook 2010

Supported operating systems

GFI MailArchiver can be installed on:

• Microsoft Windows 7
• Microsoft Windows Vista
• Microsoft Windows XP
• Microsoft Windows Server 2008
• Microsoft Windows Server 2003

Other required components

• Microsoft Internet Explorer 7 or later
• HTTP port 80 (or HTTPS default port 443 for secure connections)

Screenshots:

Click on a thumbnail to see that picture in full size!

 

Awards and Reviews:

	GFI: Good fit for mid-sized companies "[GFI] MailArchiver is a product that can scale well from a basic archive with a single small server to multiple servers and hundreds of users. With excellent integration with Exchange and Active Directory, it will be a good fit for Windows admins looking to leverage their existing network architecture. With a relatively low price and relatively easy setup, it's a good fit for mid-sized companies, and also a reasonable fit for smaller enterprises." - Computerworld, October 2010
	Sorting through email archiving tools Network World takes a look at various email archiving tools declaring that GFI MailArchiver is ideal "For small and midsized businesses looking for the best value, GFI offers low prices, a good feature set, and a product that can grow with an organization." - Network World, October 2010
	2010 Computing Security Awards Finalist GFI MailEssentials™, GFI EndPoint Security™ and GFI MailArchiver™ are all Finalists in the 2010 Computing Security Awards - September 2010
	GFI MailArchiver for Exchange voted WindowsNetworking.com Readers' Choice Award Winner GFI MailArchiver for Exchange selected as the winner in the Email Archiving category on WindowsNetworking.com - WindowsNetworking.com, July 2010
	GFI MailArchiver wins the 'Software Product of the Year' award in the 2010 Network Computing Awards - Network Computing, March 2010
	Best Channel Product 2009 Award Five Best Channel Product Awards organized by Business Solutions Magazine have been given to GFI's products. GFI rated exceptionally well in the Network Security category and very high in terms of ease of upgrade and VAR's ability to service the product. The winning products are: GFI MailArchiver, GFI MailEssentials, GFI EndPointSecurity, GFI WebMointor and GFI MAX, the latest offering from GFI specifically for VARs, MSPs and IT support companies.
	Vital attributes on offer In a review in Computing Security magazine, GFI MailArchiver™ is described as a product that “can be a cost-effective way of managing storage compliance issues whilst also offering added value with the business benefits of gaining quicker access to files and reducing the Exchange Server load”. The reviewer says that “for SMBs, and larger firms, who more or less use their email systems as de facto file management applications, GFI MailArchiver has some vital attributes on offer and it is sure to improve business efficiency”. - Computing Security, January 2009
	GFI MailArchiver 6: easily satisfies SMBs' needs In a review in Logan Harbaugh comments positively about the product and says that “the actual installation is very quick and easy, a condition coupled with its clear documentation that makes this product ideal for the SMB market”. - NetworkWorld.com, December 2008
	GFI MailArchiver 6: Effective SMB email archiving solution In a review of MailArchiver™ on Brighthub.com, reviewer Tom Olzak describes the product as a “great solution for SMBs”. He comments positively on the product’s rich feature set and competitive pricing and also suggests additional features such as legal holds for discovery purposes. Concluding, he says: “If you're looking for an email archiving solution for an SMB, I bly encourage you give GFI MailArchiver a look.” - Brighthub.com, November 2008
	Top class archiving solution In a review of GFI MailArchiver™ on ITPro, Roger Howorth writes that MailArchiver 6 for Exchange is a top class solution for archiving messages using low cost storage. He adds that “a range of deployment options mean the suite can be tailored to small, medium or large scale organizations” and that “messages can easily be searched and retrieved from the archive using a web browser or a plugin for Microsoft Outlook”. - ITPro.co.uk , November 2008
	More than email archiving In a short review of GFI MailArchiver™ on the blog IntelliAdmin.com, Steve Wiseman writes that the product’s “name does not do it justice. At first glance you would think it is a tool for backing up your email, but it does much more”. He adds: “If you are looking for a way to keep track of email within your organization - give it a spin and try it out.” - IntelliAdmin.com , February 2008
	GFI MailArchiver wins Email Archiving Solution Readers' Choice Award Windows IT Pro readers voted MailArchiver™ for Exchange as the winner in the “Email Archiving Solution” category of the 2005 Windows IT Pro Readers’ Choice Awards. “The Windows IT Pro Readers’ Choice Awards are highly coveted in the IT industry because our readers, who are the buyers and users of these products, are the ones who choose the winners,” said Kim Paulsen, group publisher of Penton Media’s Windows IT Pro Group. “These awards are the ultimate acclamation an IT company can earn from its peers in the IT community.” - Windows IT Pro, September 2005
	GFI MailArchiver wins Exchange Archiving award MSExchange.org, a leading Microsoft Exchange Server resource site, announced that GFI MailArchiver™ for Exchange was selected first runner-up in the Exchange Archiving category of the MSExchange.org Readers’ Choice Awards. The awards draw a huge response per category and are based entirely on the visitors’ votes. - MSExchange.org, August 2005