GFI MailArchiver

Thanks to the MailInsights module, GFI MailArchiver leverages the data stored in your email archive to deliver business intelligence that is unique to your organization and highly relevant to management, IT admins and other stakeholders.

MailInsights provides an easy-to-use web-based interface that lets companies securely generate PDF reports on demand. The reports help businesses reduce risk and manage email productivity through actionable information.

GFI MailArchiver leverages the journaling feature of Exchange Server, providing unparalleled scalability and reliability. Other email archiving solutions actually replace the email with a link to their database, creating a single point of failure that can bring down your entire email system; GFI MailArchiver works in parallel, making no change to the way Exchange works. GFI MailArchiver can be used with Exchange as well as other email servers and  can poll email from any mail server which supports IMAP and Active Directory.

Integration with Outlook – including Outlook 2010 - means that archived email can be accessed from Outlook as if it were in an Exchange mailbox or a local PST file.

While other products do offer Outlook integration, GFI MailArchiver does so without using stub files; a method that is discouraged by Microsoft as it creates problems for administrators. Using stub files, small portions of each email are still left in the Exchange Server store, creating a negative impact on server performance. GFI MailArchiver’s stub-free approach to Outlook integration is an industry first. GFI MailArchiver also provides administrators with full real-time synchronization of all folders and email in the Exchange mailbox.

Your mail server is not the ideal place to store all organizational email!

Over time it will cause a severe decline in email performance. Moving old emails into a database will keep your mail server performance high and email stores compact. Moreover, with GFI MailArchiver there is no need to create and roll over to new archive stores based on SQL Express and NTFS. The automatic archive management feature ensures that data rolls over to a new archive automatically at a time defined by the administrator.

GFI MailArchiver scales according to your needs: use SQL Express plus NTFS if you are a small to medium organization; using SQL Express has the advantage of saving on SQL Server licensing costs. Large organisations can opt to store the archive in SQL Server.

GFI MailArchiver features a graphical, dynamic dashboard that displays the status of various archiving processes. This makes it easier for the administrators to spot potential errors before they can happen.

GFI MailArchiver features a graphical, dynamic dashboard that displays the status of various archiving processes. This makes it easier for the administrators to spot potential errors before they can happen.

GFI MailArchiver features a post-install wizard that enables administrators to correctly configure the solution.

In order to make the admin experience as simple as possible, GFI MailArchiver features a streamlined installation process which can automatically configure Exchange journaling and folder synchronization.

In order to make the admin experience as simple as possible, GFI MailArchiver features a streamlined installation process which can automatically configure Exchange journaling and folder synchronization.

It is possible to archive emails in multiple databases, overriding the problem of having one large database that grows slow and becomes a maintenance problem.

GFI MailArchiver assists you to automatically archive emails to a new database after a specified time, for example, every month or quarter.

Storing email in a database is more efficient than storing email in a PST file.

GFI MailArchiver gives you even more savings by compressing (and decompressing) attachments on the fly, which makes better use of your storage resources as compared to storing attachments in the Exchange stores. GFI MailArchiver also archives only one copy of attachments sent to multiple recipients.

GFI MailArchiver stores all your organization’s email in a central location that is easily accessible in three ways: through a folder in your users' Outlook email client (including Outlook 2010), by using a web browser or from supported mobile devices.

Administrators are no longer forced to compromise between mailbox size quotas and Exchange performance.

With GFI MailArchiver, users benefit from a near ‘unlimited’ mailbox – with easy access to their email at all times – because the software archives email in an SQL database and not on Exchange. With fewer storage demands, a smaller Exchange store and no stub files left on the server, administrators will notice a marked increase in performance.

Using GFI MailArchiver eliminates the need for users to archive their mail in PST files on local hard disks.

PST files can end up being very large and difficult to backup and search. Many users do not know how to organize their PST files properly. GFI MailArchiver gives your users the power to browse and retrieve past email from the database, rather than having to dig through a store of PST files on disk to find a particular email.

Through GFI MailArchiver's agent-based PST Exporter, you can archive emails that were processed by Microsoft Exchange prior to the installation of GFI MailArchiver.

The GFI PST Exporter uses the GFI MailArchiver Import Service to transfer emails to an archive store without any end-user intervention. Agents save extracted emails in a destination folder and the GFI MailArchiver Import Service then imports the extracted emails into a GFI MailArchiver archive store.

Setting up an email retention policy is critical for SMBs.

Email archiving is essential for those policies but retaining email for an indefinite time is costly. With GFI MailArchiver you can create rules to delete one or more emails after a specific time, for example, you can delete all email sent by the Marketing Department that are older than seven years. In addition you can categorize email by adding a label that meets a particular condition. For example, email sent from the CEO, could be automatically labeled [CEO]. GFI MailArchiver also provides an option for organizations to retain emails by email size, attachment size and attachment extension, which means administrators can set the archive life of emails which contain mp3s, or other video or audio files, for instance.

By archiving all company email, GFI MailArchiver helps organizations to meet regulatory compliance such as the Sarbanes-Oxley Act.

Under the Sarbanes-Oxley Act 2002 and Security and Exchange Commission (SEC) rules, public companies must prove that their internal controls and audit trails are sound and that their processes are capable of producing certifiably correct data. Companies must retain all correspondence created, sent, or received in connection with an audit or review of a public company for a period of seven years, during which time these records must remain non-erasable and non-rewritable. This includes any electronic records such as email, particularly relating to subjects, departments or individuals involved in auditing procedures. Failure to comply is a crime, punishable by up to 10 years in jail.

GFI MailArchiver also aids compliance with the following: E-Commerce Act 2000, BS7799-2:2002, Enterprise Act 2002, Decreto del Presidente del Consiglio dei Ministri (8 febbraio 1999), and more.

GFI MailArchiver allows you to grant a user viewing rights to all email relating to a specific active directory group; for example, the sales manager can view all email sent or received by his or her team.

Also, if required, you can instruct GFI MailArchiver not to archive email to and from particular users; for instance, it is possible to not archive the email of the IT group.

GFI MailArchiver provides the possibility of centralizing email archiving to one physical location by polling emails from multiple locations: For example, an organization that operates in the US, UK and Australia may want to archive email of all offices centrally in one location – the US office.

Organizations that are currently using or plan to use virtualization on their network can still install and use a range of GFI products with confidence.

GFI MailArchiver supports and runs on the most common virtualization technologies in use, namely VMware, Microsoft Virtual Server and Microsoft Hyper-V.

GFI MailArchiver ships with auditing functionality that ensures all archived emails have not been tampered with.

This is particularly important in industries and countries where regulations require organizations to monitor user activity and keep audit trails of such activity. GFI MailArchiver offers two types of auditing:

• Database activity auditing: Uses the tracing capabilities of Microsoft SQL Server to record all activity affecting the GFI MailArchiver archive databases.
• User interaction auditing: Records all users’ activities while they are using the GFI MailArchiver web interface to browse email archive stores.

GFI MailArchiver ships with multi-lingual support.

The product supports organizations who receive email in English, Dutch, French, German, Italian, Russian, Spanish, Czech, Arabic, Hebrew, Japanese, Korean, Traditional Chinese and Simplified Chinese.

GFI MailArchiver supports Internet Explorer, Firefox, Google Chrome and Safari.

The GFI MailArchiver Outlook Connector makes it easy for users to access their archived email from within their Outlook email client – including Outlook 2010.

To do this, the Outlook connector needs to talk to the GFI MailArchiver server; but what happens if the user is out of the office? GFI MailArchiver’s Offline Access feature gives the user the functionality to access an administrator-configurable (default 30 days) amount of emails that are cached on the client. Unlike PST files which are hard to manage and email can be lost if the PST is corrupted, the cache that is created on the client’s side can be completely rebuilt and is managed automatically by GFI MailArchiver.

GFI MailArchiver allows users to access their archived email from anywhere in the world, using a browser. Email that had been deleted may also be seen (and restored).

GFI MailArchiver lets you search your email archive on the go through its mobile web support for Android, Blackberry and iPhone. GFI MailArchiver users can search their email archive and view archived emails on their smartphones.

Having a central store of email enables users to easily search through their past email and attachments (Microsoft Word, Excel, PDF, ZIP and many other formats).

Once a search has been defined, the user can save the search criteria for easy reference at a later date, similar to Microsoft Outlook search folders. For example, you may save a search that displays all email correspondence with client X. GFI MailArchiver features a fast search option which includes exclusion parameters like ‘and’, ‘or’ and others, thereby enabling users to perform more targeted searches.

By simply clicking on a button, the user or the administrator can restore an email to a user’s inbox in its original format. GFI MailArchiver restores any archived email (even deleted email) and these are re-sent to the user as an attachment.

GFI MailArchiver stores all your organization’s email in a central location that is easily accessible in three ways: through a folder in your users' Outlook email client (including Outlook 2010), by using a web browser or from supported mobile devices.